By-Laws of the West Central Mosquito & Vector Control Association
ARTICLE I
PRINCIPAL OFFICE
SECTION 1
The principal office of the Association shall be any place that the Executive Board may designate.
ARTICLE II
POLICY
SECTION 1
(1) The policy of the Association is to cooperate in mosquito abatement, vector control, and related operations in conjunction with public agencies conducting related work.
(2) To disseminate among its members and other interested parties, information on the latest and most effective abatement measures compatible with the protection of environmental quality.
SECTION 2
The host chairman for the annual meeting shall determine a suitable registration fee for the meeting with the approval of the Executive Board. This fee shall be separate from the membership dues of the Association.
ARTICLE III
MEMBERSHIP AND DUES
SECTION 1
Anyone concerned with or interested in mosquito abatement, vector control, and related work may be elected to membership in the Association under one of the three (3) following categories:
(1) REGULAR MEMBERS shall be eligible to vote and hold office and they shall pay an annual fee of $20.00.
(2) HONORARY MEMBERS are permanent, non-dues-paying members, elected in recognition of outstanding contributions to the field, and shall have the same privileges as REGULAR members.
(3) SUSTAINING MEMBERS are companies or organizations with annual dues of $125.00 whose designated representative is eligible to vote and to hold office. This membership will include one regular registration at the annual meeting.
SECTION 2
The fiscal year shall be January 1 to December 31, and dues are payable on the 1st of January. On the 1st day of June, any unpaid dues shall be declared in arrears, and delinquent members shall be declared not in good standing until such arrearages are paid.
New members paying dues prior to October 1st shall be counted members for the current year.
SECTION 3
A member in good standing may resign from membership by submitting a written resignation to the Secretary, and a member who does not resign and whose dues remain unpaid for one fiscal year shall be dropped from membership.
ARTICLE IV
POWERS AND DUTIES OF OFFICERS
SECTION 1
The Executive Board or general administration officers of the Association are directly responsible to the membership and shall consist of the President, who shall serve as Chairman of the Board; the 1st Vice-President, 2nd Vice-President, Secretary, Treasurer, the immediate Past President and three (3) other members who have been elected to the board.
SECTION 2
The 1st Vice-President shall assist the President in work delegated from the President and shall perform the duties of the President whenever the latter is absent.
SECTION 3
The 1st Vice-President shall be responsible for the functioning of the following committees: MEMBERSHIP and LEGISLATIVE and shall make periodic reports of their activities and progress to the President.
SECTION 4
The 2nd Vice-President shall be responsible for the functioning of the following committees: PUBLICATIONS and FINANCE and shall make periodic reports of their activities and progress to the President.
SECTION 5
The President shall be directly responsible for the functioning of the NOMINATING COMMITTEE and such Ad Hoc Committees as may be necessary.
SECTION 6
The 1st Vice-President when acting as President may delegate some of the duties of that office to another member.
SECTION 7
The Treasurer shall receive all monies of the Association. The Treasurer or the President shall make disbursements as authorized by the Executive Board. The Treasurer shall prepare the Annual Financial Statement for the fiscal year and shall act as Chairman of the Finance Committee, which shall prepare budget estimates for the next fiscal year.
SECTION 8
The Secretary shall:
(1) Send notices for Annual and Special meetings; at least 2 written communications will be made for the Annual meeting and an effort shall be made to disseminate the information as widely as is feasible;
(2) Record all proceedings at meetings of the Association;
(3) Send out dues statements;
(4) Send out notices of all proposed amendments to the Constitution and/or By-Laws;
(5) Collect and record all monies due and issue official receipts for the same;
(6) Turn over all monies to the Treasurer for deposit and receive receipt for same;
(7) Send out mail ballots 60 days in advance of the annual meeting.
SECTION 9
The three (3) elected members to the Executive Board and the immediate Past President are expected to attend all meetings and assist the officers in making all decisions and formulation of policy for the good of the Association.
ARTICLE V
NOMINATION OF OFFICERS
SECTION 1
The Nominating Committee shall canvass the membership and submit 2 nominations for the office of Executive Board Member (3 year term) to be 120 days prior to the Annual meeting. Incumbent officers will be on the election ballot unopposed.
SECTION 2
Provision will be made on the ballot for write-in votes by members.
ARTICLE VI
ELECTION OF OFFICERS
SECTION 1
Elections shall be held annually by mail ballot and only Regular, Honorary, and Sustaining members in good standing shall be eligible to participate. In case of a tie a special runoff election will be held at the business meeting of the Annual Meeting.
SECTION 2
All elective officers shall be chosen by a majority of votes cast and each Regular member, Honorary member and Sustaining member in good standing shall be entitled to cast one ballot in each contest.
SECTION 3
Vacancies occurring in office between Annual meetings shall be filled by the Executive Board until an election can be held, except that a vacancy in the office of President shall automatically be filled by the 1st Vice-President.
ARTICLE VII
APPOINTMENT OF COMMITTEES
SECTION 1
Standing committees will be appointed by the President
(1) The Chair of all standing committees shall be appointed by the President.
(2) tThe Chair of all standing committees shall submit reports of the activities of the committee directly to the Vice-President responsible for said committee.
(3) A quorum for all standing committees shall be a majority of the committee as constituted.
ARTICLE VIII
PARLIAMENTARY AUTHORITY
SECTION 1
The rules outlined in Robert’s “Parliamentary Law” and Robert’s “Rules of Order, Revised” shall govern the Association procedure in instances where they are applicable.
ARTICLE IX
RESOLUTIONS
SECTION 1
Resolutions shall be submitted, by members in good standing, to the Secretary, who will refer them to the committee on Resolutions, and a majority vote of the members present and voting shall be required for adoption.
ARTICLE X
AMENDMENTS
SECTION 1
These By-laws may be amended at any Annual Meeting of the Association.
(1) All proposals for amendment must be submitted, in writing, to the Secretary for referral to the Executive Board at least four (4) months before the date of the next Annual Meeting, and a two-thirds affirmative vote shall be required for passage.
(2) These By-laws may also be amended at any Annual Meeting of the Association, without previous notice, by three-fourths affirmative vote of those present and voting thereon.
ARTICLE XI
CONDUCT OF EXECUTIVE BOARD
SECTION 1
(1) In the transaction of Executive Board business all written communications shall be addressed to the Chair of the Executive Board.
(2) Every written motion addressed by an Executive Board member to the Chairman shall be duplicated and a copy furnished to each member of the Executive Board.
(3) Any Executive Board member desiring to second, to dissent from, to comment upon, or move an amendment to, or to move a substitute for the original motion, shall do so in written communication addressed to the Chairman, of which a copy shall be sent to each member of the Executive Board.
(4) If a written motion is seconded by every other member of the Executive Board, the Chairman without further action may declare the motion carried unanimously, and so notify the members of the Executive Board by written communication.
(5) If one or more seconds to a written motion is received by the Chairman, but unanimous consent is not indicated, the motion remains open for discussion until there is a call for the question.
(6) A meeting of the Executive Board may be called by the President or upon the request of three (3) or more members of the Board. At any time, in the opinion of the President that an emergency exists the President may call the board to meet by telephone.
Revised 02/28/2007